Save Your Receipts, Save Your Sanity (and Your Deductions)


Hi Reader,

She thought she was being financially responsible.

She was tracking her spending. She was using a dedicated business account.

But all those little receipts were driving her nuts.

Some receipts she meant to save ended up in the laundry. Others got tossed out with her coffee cup. And the few she did keep? Many were faded to the point of being unreadable.

Turns out, thermal paper (used in most receipts) starts fading almost immediately. And if the IRS can’t read it, it doesn’t count.

Here’s what most people don’t realize:

👉 Bank and credit card statements aren’t enough to prove a deduction.
👉 A charge from Amazon doesn’t show what you bought. A charge from a restaurant doesn’t prove a client was there.
👉 Without that detail, the IRS can deny the deduction altogether.

My team has never lost an audit, but clients have because they didn’t follow my simple system for filing away receipts.

At most, this system adds twenty seconds to your routine. I know- I’ve actually timed it. 😊

Here’s how to stay on top of your receipts and become audit proof…

  1. Snap a photo of the receipt with your phone when you make a purchase. Or take a screenshot of the emailed receipt.
  2. Attach the photo of your receipt to a note in the notes app of your choice. OneNote, Evernote, or Google Docs are great choices because your notes get saved to the cloud.
  3. Put the date and location of the purchase in the title, and write a little story about why this was a legitimate business expense next to your photo.
  4. Go ahead and lose that receipt. You don’t need it anymore. 🥳

If you follow this simple system, you’ll have a searchable archive of time-stamped receipts, backed up in the cloud and ready for tax time.

And here’s a bonus…

When you make saving and reviewing receipts a habit, your brain starts noticing how you’re spending.

"Am I really spending this much on coffee?"
"Why do I have 8 software subscriptions?"
"What problem am I trying to solve with all these purchases?"

Your receipts become more than compliance—they become a window into your behavior and values. 💡

📌 You begin to spot patterns.
📌 You make more informed choices.
📌 You get a built-in money mindset tune-up—just by organizing receipts.

And of course, saving your receipts keeps you compliant, organized, and ready to maximize your deductions!

So here’s my question for you…

👉 Where are your receipts right now?

Be honest—are they filed, faded, or floating in your purse?

Hit reply and tell me. As an accountant, I’ve seen it all—and I promise, no judgment. 😄

Be profitable,

I'm excited for...

Q4 Quarterly Reviews!

The end of the year can feel overwhelming, especially for business owners. There's so much to do in order to close the books and prepare to file taxes.

Providing a quarterly snapshot to our clients can assist them in preparing for the future, and will help all of us start 2026 off on a good note!

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Favorite Thing...

Hot tea.

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Money Study...

The one big beautiful bill act is now law. It's also more than 800 pages. I'll share new and important updates for small business owners in this section the next few months.

We covered an update from this bill just this week! Our quarterly tax call was dedicated to health insurance options for small business owners. There have been changes under the OBBA, and we're excited to show you all the benefits you could be utilizing in the coming year.

(Psst... Catch the replay linked above to learn more.)

Hi! I'm Katherine, actress turned accountant

I capitalized on my artistic background to create the Money Storyteller Method, a mindset and accounting tool for business owners that makes even the most advanced financial strategies easy to understand and fun to implement. Expect frank conversations about leveraging our most valuable assets - money, time, creativity, team leadership, and YOU!

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