Save Your Receipts, Save Your Sanity (and Your Deductions)


Hi Reader,

She thought she was being financially responsible.

She was tracking her spending. She was using a dedicated business account.

But all those little receipts were driving her nuts.

Some receipts she meant to save ended up in the laundry. Others got tossed out with her coffee cup. And the few she did keep? Many were faded to the point of being unreadable.

Turns out, thermal paper (used in most receipts) starts fading almost immediately. And if the IRS can’t read it, it doesn’t count.

Here’s what most people don’t realize:

👉 Bank and credit card statements aren’t enough to prove a deduction.
👉 A charge from Amazon doesn’t show what you bought. A charge from a restaurant doesn’t prove a client was there.
👉 Without that detail, the IRS can deny the deduction altogether.

My team has never lost an audit, but clients have because they didn’t follow my simple system for filing away receipts.

At most, this system adds twenty seconds to your routine. I know- I’ve actually timed it. 😊

Here’s how to stay on top of your receipts and become audit proof…

  1. Snap a photo of the receipt with your phone when you make a purchase. Or take a screenshot of the emailed receipt.
  2. Attach the photo of your receipt to a note in the notes app of your choice. OneNote, Evernote, or Google Docs are great choices because your notes get saved to the cloud.
  3. Put the date and location of the purchase in the title, and write a little story about why this was a legitimate business expense next to your photo.
  4. Go ahead and lose that receipt. You don’t need it anymore. 🥳

If you follow this simple system, you’ll have a searchable archive of time-stamped receipts, backed up in the cloud and ready for tax time.

And here’s a bonus…

When you make saving and reviewing receipts a habit, your brain starts noticing how you’re spending.

"Am I really spending this much on coffee?"
"Why do I have 8 software subscriptions?"
"What problem am I trying to solve with all these purchases?"

Your receipts become more than compliance—they become a window into your behavior and values. 💡

📌 You begin to spot patterns.
📌 You make more informed choices.
📌 You get a built-in money mindset tune-up—just by organizing receipts.

And of course, saving your receipts keeps you compliant, organized, and ready to maximize your deductions!

So here’s my question for you…

👉 Where are your receipts right now?

Be honest—are they filed, faded, or floating in your purse?

Hit reply and tell me. As an accountant, I’ve seen it all—and I promise, no judgment. 😄

Be profitable,

I'm excited for...

Last week we hit some big milestones:

  • My younger daughter turned one.
  • My husband and I celebrated our ten-year wedding anniversary.

Our wedding reception was at a brewery, so it seems only appropriate that we celebrated last week by renting a brewery again.

This time we had a playground, cupcakes, and a lot more toddlers, but there were still good drinks and I still danced.

An offer for you...

Team BKA is going through a little brand shift, and I'm cooking up offerings and pricing models.

I'm conducting market research calls with expert brands like coaches, consultants, agency owners, authors, creators, freelancers, and other service providers.

If that's you, would you sign up for a call by clicking here? I truly have nothing pitch, and I so value your expertise.

Favorite Thing...

Speaking of breweries, my favorite summer drink comes from my favorite TX brewery.

Hop Spring by Saint Arnold's is a zero alcohol, zero calorie drink with a bright, hoppy punch.

Saint Arnold's uses a process similar to dry-hopping in beer brewing, just without fermentation, to give this sparkling water its unique, delicious flavor.

Money Study...

The big, beautiful bill is now law. It's also more than 900 pages. I'll share new and important updates for small business owners in this section the next few months

Here's the first: State and local taxes (SALT) are now capped at $40K a year IF your household income is below $500K.

Business owners can still deduct an unlimited amount of SALT taxes through your business with a PTE election. We'll definitely keep making this election for our clients.

(Psst... I do a live, in-depth training every quarter for our tax clients. Book an exploration call if you're interested in getting more support on these tax changes.)

Hi! I'm Katherine, actress turned accountant

I capitalized on my artistic background to create the Money Storyteller Method, a mindset and accounting tool for business owners that makes even the most advanced financial strategies easy to understand and fun to implement. Expect frank conversations about leveraging our most valuable assets - money, time, creativity, team leadership, and YOU!

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